Steps To Create An Event Management App Like Cvent

Last updated on October 16th, 2024

Do you still coordinate your major events manually, but find yourself concerned about potential errors? If so, there’s no need for concern. By developing an event management app similar to Cvent, you can streamline tasks and manage the complete event planning cycle, allowing you to focus on your key guests.

Whether it’s large conferences or intimate gatherings, creating an app like Cvent can help your business operate efficiently. A recent study indicates that the market for event management apps is expected to rise from $1.374 billion in 2023 to $5.186 billion by the end of 2024. This presents a significant opportunity for entrepreneurs looking to expand in the event management sector.

If you’re interested in developing an event management app like Cvent, continue reading this blog for insights into the essential components, features, technologies, and strategies needed for your project.

What is an Event Management App Like Cvent?

Event management apps similar to Cvent serve as online platforms that facilitate the planning and execution of large-scale events. Cvent stands out as a premier provider in the industry, specializing in managing meetings, conferences, weddings, and event analytics. These applications offer a multitude of features, including ticketing, event registration, secure payment processing, attendee management, customizable event pages, automated communication, and real-time analytics. With mobile accessibility, users can effortlessly engage with attendees and ensure seamless experiences throughout the event.

• Users can personalise the event page and include specific content for each occasion.
• The app simplifies attendee management, including check-in processes and communications.
• Real-time analytics reports are provided, offering valuable insights into the performance of events.
• Users can effortlessly organise events while creating, personalising, and reserving venues.

Also Read: How to Develop a Wedding Planner App

Top 7 Similar Event Planner Apps Like Cvent

The leading event planner apps enable businesses to grasp their functionalities and advantages. By examining established event management applications, one can gain insights into the infrastructure, features, functions, and modules that contribute to their success. Below, we present a selection of the top event management or planning apps that offer creative concepts to incorporate into your own application:

1. BookMyShow

BookMyShow is a widely-used event management application that enables users to check showtimes, purchase tickets online, and access comprehensive details about various events. Developing an app like BookMyShow presents a significant opportunity for businesses looking to expand in the showtime management sector.

2. Zoom Events

Zoom Events stands out as the premier virtual event management platform, integrating robust video conferencing capabilities to facilitate the management of online events. This application provides a diverse range of features, including event registration, ticket sales, live streaming, interactive sessions, and advanced tools for managing participant engagement.

3. Bizzabo

Bizzabo is one of the top mobile applications for event management, enabling users to effortlessly create, organise, oversee, and promote professional gatherings. An app like Bizzabo offers an extensive array of features, including event registration, venue booking, real-time analytics, ticketing solutions, networking tools, and attendee interaction management. Its comprehensive functionality makes it a powerful tool for enhancing the overall event experience.

Read More: How to Build an Event Management App Like Bizzabo

4. Hubilo

Hubilo is a leading event management application tailored for both iPhone and Android devices. This virtual platform excels in live streaming, managing attendees, facilitating event registration, and providing real-time analytics. With its additional features, Hubilo streamlines various automated tasks and operations, primarily aiming to boost attendee engagement throughout the event.

5. SeatGeek

SeatGeek is one of the premier applications for event management, particularly when it comes to providing access to concerts and live events, allowing users to book tickets online and elevate their live event experiences. An app similar to SeatGeek includes a myriad of impressive features, such as the ability to view available tickets, make bookings for sports events, download seating charts, and access comprehensive ticket listings.

6. Whova

Whova is a corporate event management application that enables users to purchase tickets online, register for various events, manage their schedules, and oversee their attendees. Similar to Whova, this event management app provides real-time updates, tracks performance metrics for venues, highlights upcoming events, and offers networking opportunities, all while helping users organise their event agendas effectively.

7. Eventbrite

Eventbrite is among the top event management applications designed to facilitate the automation of various tasks and operations, including sending email notifications, integrating with social media platforms, and providing real-time analytics. With features similar to Eventbrite, users can efficiently create, register for, organise, promote, and oversee large-scale events, making it an invaluable tool for event planners.

5 Benefits For Businesses to Build an Event Management App Like Cvent

In today’s rapid-paced world, there is a growing demand for efficient management of grand events while ensuring that special guests feel attended to. Investing in the development of a mobile app dedicated to event ticket booking presents a substantial opportunity for businesses to enhance their valuation and expand their user base. Here, we outline the advantages for businesses considering the creation of an event management app akin to Cvent:

1. Enhance Efficiency and Organization

The Event Management app provides a range of automated features, including event registration, live updates, ticket sales, venue booking, and post-event evaluations. By automating these processes, the app can minimise human errors and decrease the overall expenses associated with event management. This streamlining of tasks enhances operational efficiency, enabling staff to concentrate on other important responsibilities.

2. Improve Attendee Experience

A well-structured event management app for Android offers an intuitive interface that significantly improves the attendee experience, allowing users to effortlessly navigate its various features. Users can create and organise events, choose sessions, reserve venues, register, and retrieve event-related information seamlessly. Additionally, these apps enable users to access all functionalities conveniently from their mobile devices.

3. User Data Insights

The event management app collects essential data insights from users, capturing information on their purchasing habits, preferences, behaviors, and favorite items. This valuable data not only aids in pinpointing opportunities for enhancement but also allows businesses to deliver exclusive deals and tailored offers. By adopting a data-driven approach, companies can make well-informed decisions that enhance user satisfaction and overall app performance, as noted by on-demand app development experts.

4. Increase Sales

Incorporating unique and advanced functionalities can draw more users and deliver significant value to them. Features like real-time analytics, ticketing, venue booking, registration, and comprehensive event management tracking can be included, alongside capabilities for viewing available tickets and conducting post-event evaluations. By offering these sophisticated services, businesses can broaden their user base and foster connections among users across various locations.

5. Brand Building and Loyalty

A thoughtfully designed event management app can significantly elevate a business’s brand value while ensuring a smooth and professional event experience. It allows for last-minute customization of event pages or venues, contributing to a reputation for excellence in hosting. Such capabilities not only enhance your brand image but also foster user loyalty, creating a dedicated base of repeat attendees.

7 Key Steps To Build an Event Management App Like Cvent

To create an event management app like Cvent, it’s crucial to adhere to key development phases that ensure effective implementation. Integrating powerful features and functionalities can significantly enhance automation and streamline operations. Below is an overview of the mobile app development process tailored for event management:

1. Identify and Market Research

In the initial phase of development, it is essential to determine the project’s specific requirements and outline a comprehensive list of features or functions that the app should incorporate. Conducting thorough research on existing or similar applications will provide valuable insights into their strengths and weaknesses. Additionally, identifying the primary or ideal users is crucial, as is analysing market trends within the relevant industries to ensure the app meets current demands and expectations.

2. Identify Core Features

In this second stage of development, it’s important to pinpoint the essential features required for your app. Key functionalities include user registration, real-time analytics, ticketing systems, venue booking, event tracking, and profile management. Focus on these core features while omitting any unconventional or superfluous elements that do not substantially enhance the app’s overall performance.

3. Choose the Right Tech Stack

As we progress to the third stage of development, it’s vital to hire mobile app developers to select the most suitable technologies for creating a robust event management app. Choosing the right tech stack is a crucial phase in the overall development process. It’s important to take into account both front-end and back-end technologies, as they encompass a variety of advanced modules, classes, models, and functions that will be essential for the app’s functionality and performance. A well-chosen tech stack will not only enhance the app’s capabilities but also support scalability and ease of maintenance in the future.

4. Design UI/UX

In this fourth stage of development, the focus shifts to creating an intuitive user interface that ensures seamless navigation through the app’s features and functionalities. Incorporating premium themes or plugins is an option, although it may lead to higher development expenses. A straightforward app design has the potential to draw in a larger user base and enhance the company’s overall reach.

5. Development of App

Now, we transition into the development phase. It’s essential to enlist a skilled developer from a company specializing in entertainment app development to ensure the project’s success. This stage is critical for executing the app’s design and incorporating integrated functionalities. It involves building the backend infrastructure and establishing a secure database capable of managing large volumes of data efficiently.

6. Testing and QA

Following the development phase, it’s crucial to thoroughly test your app. This includes identifying and resolving any bugs or errors that may have emerged during implementation. Each feature and function should be examined to confirm that they operate effectively and smoothly. Maintaining the app’s quality is essential to ensure that it remains robust and reliable post-implementation.

7. Launching And Marketing

Once the app is published on chosen platforms such as Android or iOS, the focus should shift to evaluating the advanced integrated functions or modules that are operating effectively. This analysis provides valuable insights into the app’s performance and user engagement. Following this assessment, it’s time to promote your app through various channels, including social media, email marketing, affiliate marketing, networking strategies, product marketing, and paid partnerships. These marketing efforts are crucial for increasing visibility and attracting users to your event management app.

Must-Have Features to Build an Event Management App Like Cvent

The functionalities of an event management app are key to maximizing its capabilities. As noted by experts in party planner app development, incorporating extra features can significantly enhance user experience and accessibility. Below is a curated list of remarkable features or functions that can elevate your app:

1. Event Registration

It enables users to easily register for events via a comprehensive event management app, offering various registration options, including VIP and group registrations.

2. Attendee Management

This feature encompasses overseeing the attendee list, monitoring registrations and digital ticketing, as well as facilitating check-ins. Additionally, it provides users the ability to manage their profiles, event reservations, and venue details efficiently.

3. Secure Payment Modes

It enables users to process payments using various methods, including credit and debit cards, net banking, digital wallets, UPI, electronic cards, and bank transfers.

4. Ticketing

The event management app provides users with the ability to buy tickets online for a variety of grand events, including live performances or concerts, sporting events, and business meetings.

5. Real-Time Analytics

It offers a comprehensive dashboard along with reports that cover various aspects such as ticket sales, registration statistics, attendee engagement levels, venue monitoring, and feedback collected after the event.

6. Interactive Agendas

The event management app features interactive agendas that showcase session information, speaker bios, and tailored agendas for attendees. For seamless integration of this functionality into your app, reach out to an Android app development company.

7. Mobile Accessibility

Users can utilize the event management app on mobile devices with complete functionality and responsiveness. This enables them to conveniently access event information and receive updates on the go.

8. Session and Speaker Management

This feature allows event organizers to effectively schedule sessions and oversee speaker management. It includes providing detailed information about events and venues while also managing logistics such as room assignments.

9. Networking Tools

It offers enhanced networking capabilities that facilitate interaction during virtual meetings, include messaging options, allow for detailed attendee or user profiles, and support engaging sessions.

10. Marketing and Promotion

It includes marketing functionalities designed to enhance event visibility, featuring tools for email marketing, integration with social media platforms, content marketing strategies, and opportunities for paid partnerships.

The Cost to Build an Event Management App Like Cvent

The expense associated with developing an event management application like Cvent varies significantly based on several factors, including the underlying infrastructure, specific features, functionality, chosen platforms, and overall scale. Additionally, the level of expertise of the app developers and their geographical locations play a crucial role in determining the final cost. On average, creating an event management app can range from approximately $8,000 to $30,000. Below is a detailed cost breakdown to provide further insights:

The maintenance costs for developing an event management app typically range from 15% to 20% of the total development expenses. This ongoing service primarily focuses on updating obsolete features or functionalities to their latest versions and identifying any bugs or glitches. Maintenance services for event management apps encompass the management of network servers, hardware or software servers, and payment integration systems.

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Tech Stack to Build an Event Management App Like Cvent

To develop an app that stands out with exceptional technology, it’s vital to select the right tools and frameworks that will ensure a robust and effective application. In this section, we present a comprehensive selection of modern technologies that can significantly enhance your event management app development process. Choosing the right tech stack will ultimately contribute to the app’s success and functionality.

5 Effective Monetization Techniques to Build An Event Management App Like Cvent

You’ve successfully integrated all the features and functions of your app, but now it’s time to explore strategies for generating additional revenue streams. In this section, we will outline some of the most effective monetization methods to help you profit from your app and boost your company’s value. Below is a compilation of recommended monetization techniques:

1. Tiered Ticketing and Pricing Models

The first monetization technique is the implementation of a tiered ticketing system that provides multiple levels of ticket options, including standard, premium, and VIP tiers. The standard tier offers essential features like regular seating and basic access to events. Meanwhile, the premium and VIP tiers include added benefits such as exclusive sessions, expedited entry, and upgraded seating arrangements, enhancing the overall experience for attendees.

2. Sponsorship and Advertising

The second monetization strategy involves incorporating sponsorship and advertising within your app to create additional revenue streams. You can enable third-party businesses to showcase their products through banners, logos, and pop-up advertisements. Additionally, event organizers can offer sponsorship packages that include prime placements for these ads. This approach not only enhances visibility for sponsors but also opens up new financial opportunities for your app.

3. Subscription Plans

The next monetization technique involves establishing a subscription plan that caters to various user needs through basic, premium, and enterprise tiers. The basic plan allows users to access a limited set of features within the app. However, to unlock the full array of functionalities and benefits, users must opt for either the premium or enterprise plans. By offering these subscription options, you can significantly enhance the overall value of your company while also driving consistent revenue through recurring payments.

4. Platform Fees

In this fourth monetization approach, your app can implement transaction fees for any services conducted within the platform. For instance, every time a user reserves a spot at an event and completes an online payment, your platform can impose a fee on that transaction. These fees can create a significant revenue stream and contribute positively to the overall valuation of your company.

5. In-App Purchase

The final monetization strategy provides users with the opportunity to access extra or premium features that enrich their overall experience. To improve their engagement at events, users will need to make purchases within your app for these enhanced features. Premium offerings may include access to exclusive content, networking capabilities, early entry to special events, better seating options, and additional digital resources. By providing these sought-after services, you can create new avenues for revenue generation for your business.

How iTechnolabs Will Help You?

iTechnolabs is a leading app development company that can assist you in implementing these monetization strategies effectively. Our team of experts can analyze your business model and suggest the most suitable approach for your app based on its features and target audience.

We have experience in developing various types of apps, including event management, subscription-based, and e-commerce platforms. With our technical expertise, we can help you integrate payment gateways or develop custom solutions to automate transaction fees and in-app purchases.

Moreover, our team can also guide you through creating a pricing structure for your subscription plans and in-app purchases that align with market trends and user expectations. We understand the importance of balancing user needs with revenue generation for long term success. By partnering with iTechnolabs, you can ensure a smooth and profitable monetization strategy for your event app.

Frequently Asked Questions

Q1. How Much Does it Cost to Build An Event Management App Like Cvent?

The cost involved in developing a mobile app typically range from $8,000 to $30,000. This variance primarily depends on several factors, including the app’s underlying infrastructure, desired features, overall complexity, chosen platforms, integration methods, and the experience level of the development team.

Q2. How Long Does it Take to Build an Event Management App Like Cvent?

Developing an event management app typically requires between 5 to 10 months of complete development time. However, this timeline can fluctuate based on specific project requirements, the developers’ level of expertise, and their geographical location.

Q3. What are the Ongoing Costs of Maintaining an Event Management App?

The ongoing costs associated with maintaining an event management app can vary significantly based on several operational factors. Here’s a breakdown of key components that contribute to these expenses:

• Technical Support: Regular support to address user queries and technical issues.
• Server and Hosting Costs: Expenses for hosting services to ensure app accessibility and performance.
• Database Management: Costs related to maintaining and securing the app’s database.
• Updates and Maintenance: Ongoing updates to improve features and ensure compatibility with new technologies.
• License and Subscription Fees: Periodic fees for software licenses and subscriptions necessary for app functions.

Q4. Why do Businesses Invest in Event Management App Development?

Building an event management app like Cvent presents a significant opportunity for businesses to enhance profitability and create new revenue streams. Here are some benefits for businesses:

• Enhanced Revenue Potential: The app opens up additional avenues for generating income through features like ticket sales, sponsorships, and premium services.
• Improved Brand Visibility: A well-designed app can strengthen brand recognition and loyalty among users, showcasing the company’s commitment to innovation.
• Operational Cost Efficiency: Streamlining event management processes through technology can lead to substantial savings in time and resources.
• Increased Return on Investment: Investing in app development can yield higher returns through improved engagement and customer satisfaction.

Q5. Which Technologies are Used to Build an Event Management App Like Cvent?

With the assistance of a mobile app development company, you can choose the most suitable technologies to create a robust event management app:

• JavaScript: A versatile language that enables interactive features and seamless user experiences.
• Java: A reliable, platform-independent language optimal for building scalable applications.
• Python (Django/Flask): Offers powerful frameworks that accelerate development and simplify maintenance.
• Kotlin: A modern language primarily for Android development, enhancing app performance and usability.
• Ruby: Known for its elegant syntax and efficiency, particularly when using the Ruby on Rails framework.

Q6. How do you market and promote your event management app?

Marketing strategies can be employed across various channels, including email campaigns, promoting on social media platforms, affiliate partnerships, content creation, paid collaborations, and targeted event marketing.

Q7. How Can You Reduce the Cost to Build an Event Management App Like Cvent?

To reduce the cost of creating an event management app, consider the following strategies:

• Leverage Open-Source Technologies: Utilize open-source frameworks and tools to cut down on licensing fees and development costs.
• Outsource Development: Collaborate with offshore or freelance developers to take advantage of lower labour costs while maintaining quality.
• Emphasize Design Efficiency: Prioritize a streamlined design process that minimizes unnecessary features and focuses on user experience.
• Implement Additional Cost-Saving Measures: Identify areas for optimization, such as minimising third-party integrations that may incur extra fees.
• Utilize Cloud Services and Platforms: Opt for cloud-based infrastructure to reduce hardware costs and benefit from scalable solutions.

Q8. What are the Potential Challenges to Build an Event Management App Like Cvent?

To build a robust event management app that attracts more users, here are the potential challenges:

• Integration with Third-Party Services: Ensuring seamless compatibility with various external applications and platforms can be complex.
• Data Security and Privacy: Protecting user data and maintaining privacy standards is essential yet challenging.
• Real-Time Functionality: Developing features that provide real-time updates and interactions requires careful planning and execution.
• Data Migration and Integration: Effectively transferring and integrating existing data into the new system can pose significant hurdles.
• User Support and Maintenance: Providing ongoing support and regular updates to maintain user satisfaction and app performance is crucial.